Dumfries Fall Festival

Fall festival2022 - Copy

General Information

The Dumfries Fall Festival will be advertised as “Open to the Public” from 11:00 am to 8:00 pm (end time may vary), and the Concert will begin at 4:00 pm on Saturday, October 15, 2022. The deadline for Applications is Friday, September 30, 2022. 

A map of the festival sites will be provided to all applicants one week before the event once all applications have been confirmed and spaces have been assigned. The festivals will go on “RAIN OR SHINE”. Since these are outdoor events, you are responsible for providing your shade, rain gear, chairs, set-up, leveling devices, etc. We ask that each registered vendor participate the entire length of the events registered unless the weather becomes a safety concern.

Public restroom facilities are available on-site. Trash receptacles will be located throughout the festival areas. Each exhibitor will be responsible for the setup and cleanup of their area and taking their trash to an appropriate receptacle. A First Aid Station will be set up at the entrance of each festival area. Please remember that the Town Festivals are a continual “work-in-progress”. We aim to make the day’s event a fun family day for all citizens to enjoy.

If you have questions or concerns, please contact Civic Engagement at events@dumfriesva.gov

Rules & Regulations

Eligibility:
There are no residential requirements for participation in the Town of Dumfries Fall Festival. We welcome quality artists and artisans from all areas. All Food Vendors must have a “Temporary Food Permit” on file by the day of the event. This is mandatory, per Prince William County Health Department. You are also required to complete and file (with payment) the Town of Dumfries Meal Tax Form, along with the Town of Dumfries Business License Application.

Fees:
An entry fee of $50.00 for a 10X10 site is required and must accompany your application for all vendors, including food vendors. All non-profit vendors will be provided a 10X10 space free of charge if you provide proof of your organization’s 501c (3) status with your application. Checks returned by your bank as un-collectible must be replaced immediately by a cashier’s check or money order, plus a $30.00 service charge for us to continue to reserve your site. The replacement of site fees will be your responsibility. If a replacement fee does not reach the Town Treasurer within two weeks of notification from your bank, we will reassign your space. No refund(s) will be issued if the vendor cancels. 

Booth Assignments:
Each festival site will be mapped, and exhibit sites will be numbered. Sites will be assigned on a first-come/first-serve basis and be 10x10. If you need wider space, you must purchase two or more sites. You will be required to be open during the entire assigned festival (unless safety necessitates early departure). You cannot vacate early. Your booth must be neat, attractive, and well-maintained. Signage with visible and clear pricing is required when offering items for purchase. You will be responsible for your display, tables, levelers, weights, chairs, set-up, and clean-up.  The Town will provide electricity for a limited number of vendors at an additional fee of $25. After those are reserved, the vendor must supply their electrical source.

Trash Removal: 
Please remove all trash from your site as necessary. Dumpsters will be located throughout the festival sites. Empty boxes and trash will not be permitted around the booth.

Parking: 
Vendors WILL NOT be allowed to drive vehicles onto the park grounds to unload items. Food trucks and food vendors without trucks are to unload their vehicles curbside at the park entrance. We kindly ask that you adhere to the 20-minute unloading window so that all vendors have adequate time to set up their displays. A schedule for your unloading time will be provided a week before the event, along with a map of the area. After complete unloading, each vendor must move their vehicle(s) to the designated event vendor parking areas.