Dumfries 2023 Fall Festival 

General Information

The Dumfries Fall Festival will be advertised “Open to the Public” from 9:00 am to 4:00 pm on Saturday, October 28, 2023. A map of the festival sites will be provided to all applicants one week prior to the event once all applications have been confirmed and spaces have been assigned. The festival will go on “RAIN OR SHINE”. Since these are outdoor events, you are responsible for providing your own shade, rain gear, chairs, set-up, leveling devices, etc. We ask that each registered vendor participate the entire length of the events unless the weather becomes a safety concern.

Public restroom facilities are available on-site. Trash receptacles will be located throughout the festival areas. Each exhibitor will be responsible for the setup and cleanup of their area as well as taking their trash to an appropriate receptacle. A First Aid Station will be set up at the entrance of the festival area. Please keep in mind that the Town Festivals is a continual “work-in-progress”. Our goal is to make the day’s event a fun, family-day for all citizens to enjoy.

If you have questions or concerns, please contact Civic Engagement at events@dumfriesva.gov. 

Rules & Regulations

Eligibility:
There are no residential requirements for participation in the Town of Dumfries Fall Festival. We welcome quality artists and artisans from all areas. 

All Food and Beverage Vendors are required to have a “Temporary Food Permit” on file, by the day of the event. This is mandatory, according to the Prince William County Health Department. If you have not done so, please call 703-792-6310, option 1 or visit the link. 

Food and Beverage Vendors, you are also required to complete and file the Town of Dumfries Meals Tax & to fill out the 2023 New Business License Application. No purchase of a New Business License is required. If you already have a Business License with the town you do not need to complete another one. 

Fees:
An entry fee of $50.00 for a 10X10 site is required and must accompany your application for all vendors including food vendors. All non-profit vendors will be provided a 10X10 space free of charge if you proof of your organization’s 501c (3) status, with your application. Checks returned by your bank as un-collectible must be replaced immediately by a cashier’s check or money order, plus a $30.00 service charge for us to continue to reserve your site. The replacement of site fees will be your responsibility. If a replacement fee does not reach the Town Treasurer within one week of notification from your bank, we will reassign your space. No refund(s) will be issued if the vendor cancels. If you have not made payment, you will not be able to vend at this event.  

Booth Assignments:
The festival site will be mapped, and exhibit sites labeled. Sites will be and be 10x10. If you need wider space, you must purchase two or more sites. You will be required to be open during the entire assigned festival (unless safety necessitates early departure). You cannot vacate early.

Your booth must be neat, attractive, and well maintained. Signage with visible and clear pricing is required when offering items for purchase. You will be responsible for your own display, tables, levelers, weights, chairs, set-up, and clean-up.  The Town will provide electricity for a limited number of vendors at an additional fee of $25. After those are reserved, vendor must supply their electrical source.  If you purchased an electrical source, please return it to the information tent prior to departure.

Trash Removal: 
Receptacles will be located throughout the festival site

Parking: 
Vendors WILL NOT be allowed to drive vehicles onto the park grounds to unload items. All vendors are to unload their vehicle(s) curbside at the entrance of the park. We kindly ask that you adhere to the 20-minute unloading window so that all vendors have adequate time to set up their displays. A schedule for your unloading time will be provided a week prior to the event, along with a map of the area. After unloading is complete, each vendor is required to move their vehicle(s) to a parking area.